Recruitment Privacy Notice

#yourdataisyours

At Unilever we are committed to protecting the personal data of individuals. This Privacy Notice (“Notice”) offers information about Unilever processing your personal data in the context of the recruitment process. For example, it applies to individuals who apply to work for or register in a talent community, attend a recruitment event, undertake an evaluation with Unilever or participate in other recruitment processes (‘Applicants’).

The aim of this site is to provide you with additional information on what personal data we process, why we process your personal data and what privacy principles we abide by, as well as informing you of the rights you can exercise in relation to your personal data.

Note: For key Privacy terms in Unilever’s privacy policies, notices and procedures, please refer to the key terms .

Any personal data provided to or collected by Unilever is controlled by Unilever. To find more information about Unilever’s privacy practices for Recruitment purposes in a specific country, please get in touch with your local HR department.

Unilever's nominated Data Protection Officer (“DPO”) can be contacted at Unilever Vietnam, 156 Nguyen Luong Bang, Tan Phu Ward, District 7, HCMC, Vietnam or by email at: unilever.privacy@unilever.com.

Personal data collected directly from you

As part of a recruitment process and your application for a position with Unilever, we will collect personal data about you in order to progress your application for employment with Unilever (including your name, email address, telephone number, address, your academic and professional qualifications and experiences, etc.). You may choose to import information about yourself from other websites (for example, from LinkedIn).

Special categories of personal data

As part of your application, you may provide sensitive personal data (for more information please refer to our key terms), often referred to as special categories of personal data (for example, information relating to your race or ethnic origin, political opinions, religious beliefs, trade union membership, criminal records, physical or mental health, biometric information, or sexual orientation.) If you do provide sensitive personal data, you do so voluntarily and agree that such information may be used as described in this Recruitment Privacy Notice.

We process these special categories of personal data in limited circumstances and in accordance with applicable privacy law.

Personal data collected from third parties

We may also collect personal data provided by third parties via referrals, recruitment agencies, background screening providers etc.

Recruitment process

We may use the personal data that we collect or obtain about you for:

· Profile management: We may process personal data to manage your profile in our recruitment systems so that we can provide current and future job opportunities, tailoring the content we provide you, based on your skills, interests, location, etc.

· Pre-screening: We check that you can lawfully enter into a contract and fulfil the essential job criteria e.g. you have the relevant work authorisation and have answered job specific screening questions. This process may be automated.

Profile Evaluation: Depending on the job opportunity which you are applying for, you will be required to complete one or more of the following processes:

o Profile review: To assist our recruitment staff identify potential candidates, your profile (work experience, qualifications etc.) may be evaluated and ranked using a customized machine learning model.

o Candidate Assessment: You may be asked to complete a short assessment, with a range of questions that are designed to help understand your preferred style at work, what motivates you and an assessment of your cognitive ability. The assessment will predict your suitability for the role you have applied for; and/or

o Digital Video Interview: You may be asked to complete a short video interview, which will include a pre-defined set of questions which you will be required to answer within a set time frame. This may include a case study relevant to the job opportunity for which you are applying for. You will be asked to record your answer to each question; and /or

o Personal interview: When you are invited for a physical or video conferencing interview the interviewer may ask relevant questions to assess your suitability for the role.

Communication: We may use a chatbot for answering recruitment related queries, sending communications & scheduling interviews.

Statistical research:We perform general statistical research using your data and data of other candidates to analyse the effectiveness of our selection process and we use aggregated information to create reports. This may include processing session data on online visitor activity.

Automated processing: We do not hire individuals solely based on automated processing. Where automatic processing supports a part of the recruitment process, you may have the right to request human intervention, contest an outcome that has resulted from automated processing and express your point of view, if required by law.

We will retain your personal data for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation). If your application is unsuccessful, Unilever may retain and use the information you provided to us for a reasonable period of time to deal with any matter which may arise in connection with your application , for contacting you regarding other employment opportunities, and for Unilever’s legitimate business purposes. Where personal data is no longer necessary or relevant for our identified purposes or where you have indicated that you are no longer interested in staying in contact with us, we will securely dispose of your personal data.

We use every effort to protect your personal data from misuse, interference, loss, unauthorized access, modification or disclosure. However, please understand that while we make every effort to store your personal data securely, we cannot guarantee that our security measures will prevent third parties from like hackers gaining unauthorized access to your personal data. In the event of a data breach (if any), Unilever will comply with all reporting and remediation measures as prescribed under applicable data protection legislation.

We may share your personal data for purposes related to the recruitment process with:

· Other companies within the Unilever Group, including with those which may be located outside of your location and/or the Economic European Area (“EEA”);

· Authorized third party agents, service providers and/or subcontractors of Unilever and in particular authorised third parties who carry out reference and background checks on behalf of Unilever; and

· Competent public authorities, government, regulatory or fiscal agencies, to comply with a legal obligation.

International data transfers

We may transfer personal data internationally. If we do transfer personal data abroad, Unilever will make sure that the personal data is protected with a similar level of protection as required by law in its country of origin.

If we do transfer personal data to outside of the EEA, Unilever will make sure that it is protected in the same way as if it was being used in the EEA. We’ll use one of the following safeguards:

· Transfer to a non-EEA country whose privacy legislation ensures an adequate level of protection of personal data to the EEA country;

· Put in place a contract with the third-party that means they must protect personal data to the same standards as the EEA; or

· Transfer personal data to organisations that are part of specific agreements on cross-border data transfers with the EEA; or

· Transfer personal data to organisations that have adopted other appropriate safeguards, such as e.g. binding corporate rules, an approved code of conduct or an approved certification mechanism.

You may have certain rights under your local law in relation to the personal data we hold about you. In particular, you may have the rights below:

o The right to be informed. You have the right to be provided with clear, transparent and easily understandable information about how we use your personal data and your rights. Therefore, we’re providing you with the information in this Notice.

o The right to access and rectification. You have the right to access, correct or update your personal data at any time. We understand the importance of this and should you want to exercise your rights, please contact us.

o The right to data portability. The personal data you have provided us with may be portable. This means it can be moved, copied or transmitted electronically under certain circumstances.

o The right to be forgotten. Under certain circumstances, you have right to request that we delete your data. If you wish to delete the personal data we hold about you, please let us know and we will take reasonable steps to respond to your request in accordance with legal requirements. If the personal data we collect is no longer needed for any purposes and we are not required by law to retain it, we will do what we can to delete, destroy or permanently de-identify it.

o The right to restrict processing. Under certain circumstances, you have the right to restrict the processing of your personal data.

o The right to object. Under certain circumstances, you have the right to object to certain types of processing, including processing for direct marketing (i.e., receiving emails from us notifying you or being contacted with varying potential opportunities).

o The right to lodge a complaint with a Supervisory Authority. You have the right to lodge a complaint directly with any local Supervisory Authority about how we process your personal data.

o The right to withdraw consent. If you have given your consent to anything we do with your personal data (i.e., we rely on consent as a legal basis for processing your personal data), you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). You can withdraw your consent to the processing of your personal data at any time by contacting us with the details provided below.

o Rights related to automated decision-making. You have the right not to be subject to a decision which is based solely on automated processing and which produces legal or other significant effects on you. In particular, you have the right:

§ to obtain human intervention;

§ to express your point of view;

§ to obtain an explanation of the decision reached after an assessment; and

§ to challenge such a decision.

Further information and advice about your rights can be obtained from the data protection Regulator in your Country.

Exercising your rights

In order to exercise your data privacy rights you can access the following link or contact your local HR department.

Please only submit applications for a current position using the proper channels (e.g. on Unilever career sites). Receiving your request at the right contact point helps us process your request faster.

Recruitment Privacy Notice

#yourdataisyours

COLLECTING YOUR PERSONAL DATA

Personal data collected directly from you

Special categories of personal data

Personal data collected from third parties

PROCESSING YOUR PERSONAL DATA

Recruitment process

DATA RETENTION

PERSONAL DATA AND LOCATION OF PROCESSING

International data transfers

WHAT ARE YOUR RIGHTS ?

Exercising your rights

CHANGES TO THIS NOTICE